East Coast OGA Committee - Shared Files
The EC Committee use Cloud file storage to collaborate on and archive files and data related to management of the organisation.
The files are stored on Google Drive within a Google account under email ecoga.admin@gmail.com.
All Committee members are given access to the Google Drive folders via their personal Google accounts to ensure appropriate control of personal and non-personal data. (Assistance can be given if individuals do not have a Google account.)
Where appropriate individual folders or files can be opened up for wider access. For instance an Event Risk Assessment can be assigned 'Public' access avoiding the need for multiple copies or email attachments.
As of October '25 this approach is still being developed. Committee members are asked to provide feedback on the approach and the folder structure to ensure that it works for them and the organisation. The current structure, shown below, is a starter for ten.
Quick Links
Event Booking Status Summary (?????)
ECOGA Committee Google Drive Home Folder
Accesible to Committee members after logging in to their Google account.
See below for high level folder structure and ownership.
For simple (!?) access from your personal Google Drive you might wish to add a shortcut in your ‘My Files’ view:
find the folder ‘ECOGA Google Drive’ in your ‘Shared’ list on your personal ‘Drive’ page.
right-clicking on ‘ECOGA Google Drive’ then select ‘Organise’ and ‘Add A Shortcut’.
In the box that pops up, navigate to ‘My Drive’ and click ‘Add’.
'How to' and 'FAQ' for us of the ECOGA OneDrive
Please add questions to be included using details in the document.
?? What else would be useful here ??
Privacy and Data Protection Some files within the ECOGA OneDrive include personal data - e.g. event entrant contact details. |
ECOGA OneDrive Shared Folders: Where to find stuff - Aunt Sally
Folder & Subfolders | Description | Owner |
|---|---|---|
AGMs | Papers, Agendas, Minutes and other documents as required | PTK |
Committee Meetings | Sarah Adie | |
Events | Root folder includes generic Risk Assessment & Skippers Dec | |
_How we administer events | Details of event management – process, systems / tools, templates | |
..Year.. | ||
..Event name 1.. | Planning, scoping, management documents, NOR, SI etc Race Result sheets including prize allocations | Paul and Nick |
..Event name 2.. | George and Sarah | |
..Event name 3.. | Ed and Nick | |
... etc | ||
..Year.. | Subfolders for each year | |
..Year.. |
| |
Racing and Handicaps |
|
|
_How We Do Handicaps | Race and handicap management – processes, systems and tools and templates. Includes definitions published on website | ? Ed |
_Racing Committee Meetings | Papers, Agendas, Minutes and other documents for Sailing and Racing committee |
|
Consolidated Race Results | Annual and multi-year consolidations and analysis of race results, including boat performance assessment and proposals for handicap adjustments | Will Thomas |
| Event Race Sheet Template | A standardised race sheet for use by Race Officers to capture and process results. | |
Handicap Lists | Current and historical Handicap data - published and work in profress |
|
Handicap Measurement | Template forms, completed forms | Nick |
Trophies and Merchandise | Trophy list, documentation, whereabouts, photographs | Carey |
Web and Communications | Website, Eastcoaster, WhatsApp etc documentation and supporting files | Bev, Sarah, Nick |
zArchive | Folder for any old versions of files that we want to keep, in case |
|